DESIGNATION

The Society shall be called The Lorettonian Society, hereinafter referred to as the Society, and its Office shall be situated at Loretto School, Musselburgh, hereinafter referred to as the School, or at such other place as may be decided by the Executive Committee.

MEMBERSHIP

All persons who have been educated at the School for a minimum of two terms shall be invited to join the Society.

HONORARY MEMBERSHIP
All Loretto staff will be invited to join the Society as Honorary Members after five years’ continuous service. The Head, if not an OL, shall be ex officio an Honorary Member of the Society upon appointment as Head. Any other person who is deemed to have made a significant contribution to the School may also be invited by the Executive Committee.

OBJECTS OF THE SOCIETY

The objects of the Society are to provide a means for Old Lorettonians to maintain contact with the affairs of the School, with the Governing Body and with each other, and to support the Head and the Governors in all their efforts for the good of the School.

EXECUTIVE COMMITTEE

The affairs of the Society shall be administered by an Executive Committee consisting of a President, a Vice-President, a Chair, a Secretary and a Treasurer. General Committee Members may serve for a four-year term, which may be renewed for a further two terms. All terms of office may be extended at the discretion of the Executive Committee. The Committee shall have the power to co-opt. Five members shall constitute a quorum and decisions shall be taken by a majority of those present.

PRESIDENT AND VICE-PRESIDENT

The President and the Vice-President shall be nominated by the Executive Committee for election by Members at the Annual General Meeting. The President and Vice-President shall be elected to hold office for a term of three years, which may be renewed for a further two terms.

CHAIR OF THE EXECUTIVE COMMITTEE

The Executive Committee shall elect a Chair, who shall become a Governor of the School upon appointment as Chair. The Chair shall be elected to hold office for a term of three years, which may be renewed for a further two terms.

SECRETARY AND TREASURER

The Executive Committee shall elect a Secretary and a Treasurer. The Secretary and a Treasurer shall be elected to hold office for a term of three years, which may be renewed for a further two terms.

ALUMNI COORDINATOR

The Executive Committee, in conjunction with the School, shall appoint an Almuni Coordinator who shall serve as a as a permanent ex officio member. The Alumni Officer shall be the key point of contact between the School and the Association.

MEETINGS OF THE EXECUTIVE COMMITTEE

The Executive Committee shall be convened by the Alumni Coordinator in consultation with the Chair or upon a requisition signed by five of its members.

FUNCTIONS OF THE EXECUTIVE COMMITTEE

The Executive Committee shall:

1. Administer the affairs of the Society generally.

2. Have the power to collect subscriptions and to accept gifts on behalf of the Society.

3. Administer the funds of the Society.

4. Have the power to set up sub-committees and ad hoc committees.

5. Maintain an up-to-date list of OLs, maintain an up-to-date OL website, and contribute to a school publication with details of OL news and events.

6. Call an Annual General Meeting once in each calendar year, at which any ten members present shall constitute a quorum and unless otherwise provided decisions shall be taken by a majority of those present.

7. Call a Special General Meeting for the Society upon a written request signed by thirty members of the Society. Not less than fourteen days’ notice of such meetings shall be given and the object for which it is called shall be stated in this notice and no other business may be transacted at it.

BRANCHES

Subject to the approval of the Executive Committee, Branches of the Society may be formed at home and abroad. Branches shall make and be responsible for their own rules and appoint their own Office-Bearers, subject to the interests of the Society and the School.

BANKING AND FINANCE
The Society shall maintain a bank account in its name with a recognised UK bank. All monies received shall be deposited in the Society’s bank account. The financial year shall run from 1st September to 31st August. Accounts shall be prepared annually and presented to the AGM, subject to independent examination.

SUBSCRIPTIONS

The subscriptions for membership of the Society shall be as recommended and approved by the Executive Committee.

ALTERATION TO THE CONSTITUTION

The Executive Committee shall have the power to make alterations to the Constitution of the Society. Notice of such alterations shall be given to members at Annual General Meeting.

RETIRAL, SUSPENSION OR EXPULSION OF MEMBERS

A Member may resign Membership at any time. The Executive Committee shall have the power to suspend or expel from the Society any Member whose conduct has, in their opinion, been injurious to the interests of the Society or the School.

DISSOLUTION
In the event of dissolution, any remaining funds shall be transferred to the School for educational purposes, or to a registered charity supporting education as determined by the Committee.