The Lorettonian Society
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THE COLLECTION OF DATA

Every time you log on to our website your IP (Internet Protocol) address registers on our servers. Your IP address reveals no information other than the number assigned to you. We do not use this technology to get any personal data against your knowledge or free will (i.e., automatically recording e-mail addresses of visitors). Nor do we use it for any purpose other than to help us monitor traffic on our website.

COOKIES

Cookies enable us to identify your device, or you when you have logged in. We use cookies to enable you to move around the site or to provide certain basic features. We use cookies to enhance the functionlity of the website by storing your preferences, for example when you request one of our micorsites as your homepage landing page. We also use cookies to help us to improve the performance of our website to provide you with a better user experience.

We don’t sell the information collected by cookies, nor do we disclose the information to third parties, except where required by law (for example to government bodies and law enforcement agencies).

If you do not know what cookies are, or how to control or delete them, then we recommend you visit http://www.aboutcookies.org for detailed guidance.

The list below describe the cookies we use on this site and what we use them for. Currently we operate an ‘implied consent’ policy which means that we assume you are happy with this usage. If you are not happy, then you should either not use this site, or you should delete the cookies having visited the site, or you should browse the site using your browser’s anonymous usage setting (called “Incognito” in Chrome, “InPrivate” for Internet Explorer, "Private Browsing" in Firefox and Safari etc.)

First Party Cookies

These are cookies that are set by this website directly.

Google Analytics: We use Google Analytics to collect information about visitor behaviour on our website. Google Analytics stores information about what pages you visit, how long you are on the site, how you got here and what you click on. This Analytics data is collected via a JavaScript tag in the pages of our site and is not tied to personally identifiable information.We therefore do not collect or store your personal information (e.g. your name or address) so this information cannot be used to identify who you are.
You can find out more about Google’s position on privacy as regards its analytics service at http://www.google.co.uk/intl/en/analytics/privacyoverview.html

Third Party Cookies

These are cookies set on your machine by external websites whose services are used on this site. Cookies of this type are the sharing buttons across the site allowing visitors to share content onto social networks. Cookies are currently set by LinkedIn, Twitter, Facebook, Google+ and Pinterest. In order to implement these buttons, and connect them to the relevant social networks and external sites, there are scripts from domains outside of our website. You should be aware that these sites are likely to be collecting information about what you are doing all around the internet, including on this website.

You should check the respective policies of each of these sites to see how exactly they use your information and to find out how to opt out, or delete, such information.

DATA PROTECTION POLICY

The following Loretto organisations are registered with the Data Protection authorities under the Data Protection Act 1998. These are:-
  • Loretto School.
  • The Loretto Foundation.
  • The Lorettonian Society.
As an organisation we hold personal data on staff, pupils, parents, donors, and former pupils.

Data is held mainly electronically in the databases used by the school administration (PASS), the Old Lorettonian (former pupils) register (Access), payroll systems (Accounts). Access controls exist to each of these databases on a need to know basis and is controlled by senior management.

Admissions Database

In order that persons enquiring about Loretto School may receive information about the School, their details are entered on to our Admissions Database. The purpose of the information held is to enable the School to contact the enquirer, send information out about the School and to build up details of potential admissions to Loretto. The data is used only within the Schools admissions system, and is not divulged to any third party outside the School, in accordance with current data protection legislation.

Staff details

Hard copy files are kept of staff details and these are held by the Headmaster's office and the Bursar's office.

Medical records

These are held by the school's medical centre and are not freely available to other than the medical staff. This is in keeping with normal medical practice.

Fund Raising by the Loretto Foundation

Our registration with the Data Protection authorities allows us to hold data for legitimate, official administration of our "business". This includes the business of fund-raising by the Loretto Foundation.

Access to Data

Authority for access to personnel files or Foundation records can only be given by the Headmaster (in respect to academic staff), the Bursar (in relation to non-academic staff and payroll issues) and by the Director of the Loretto Foundation in respect to records held by it. Records held on the OFA register are confidential to members only and access is restricted to members.

Disclosure of personal details by members of our staff to outside agencies (other than those we are required to provide information to under regulation or the law) is not permitted. Use of such data for unofficial activities within the school or by individual members of staff is also not permitted.

A parent seeking the names and addresses of other parents is not permitted as this is technically a breach of those other parents' rights to confidentiality.
 
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