THE LORETTONIAN SOCIETY
The Society shall be called The Lorettonian Society, hereinafter referred to as the Society, and its Office shall be situated at Loretto or at such other place as may be decided by the Central Committee.
The election of members of the Society shall be in the hands of the Central Committee. All persons who have been educated at Loretto for a minimum of one term shall be qualified for election. Persons other than Old Lorettonians who in the opinion of the Central Committee have special qualifications may be elected Honorary Members (including members of the teaching staff who will be invited to become Honorary Members after seven years at Loretto). The Headmaster if not an OL shall be ex officio an Honorary Member of the Society.
OBJECTS OF THE SOCIETY
The objects of the Society are to provide a means for Old Lorettonians to maintain contact with the affairs of the School, with the Governing Body and with each other, and to support the Headmaster and the Governors in all their efforts for the good of the School.
The affairs of the Society shall be administered by a Central Committee consisting of the President, two Vice-Presidents, a Chairman, the Chairman and Secretary of each Branch (or their proxies), the Editor of the Magazine, the Secretary and the Treasurer; the Clerk to the Governors and the Hon. Secretary of the Old Lorettonian Golfing Society may also be a members. Members may serve for a period of five years which may be renewed for a further periods. The Committee shall have power to co-opt. Five members present shall constitute a quorum and decisions shall be taken by a majority of those present.
PRESIDENT AND VICE-PRESIDENT
The President and the Vice-Presidents shall be nominated by the Central Committee for election by Members at the Annual General Meeting. The President shall be elected to hold office for one year and the Vice-Presidents for not more than two years, and they he shall not be eligible for re-election to the same offices during the three years following the expiry of their his terms of office. Governors of the School shall not normally be eligible for either Office.
CHAIRMAN OF THE CENTRAL COMMITTEE
The Central Committee shall elect a Chairman (not normally at that time a Governor of the School) who shall hold office for three years and shall be eligible for re-election.
SECRETARY AND TREASURER
The Central Committee shall elect a Secretary and a Treasurer, each of whom shall hold office for three years and shall be eligible for re-election.
MEETINGS OF THE CENTRAL COMMITTEE
The Central Committee shall be convened by the Secretary in consultation with the Chairman or upon a requisition signed by five of its members.
FUNCTIONS OF THE CENTRAL COMMITTEE
The Central Committee shall inter alia:-
1. Administer the affairs of the Society generally.
2. Have power to collect subscriptions and to accept gifts on behalf of the Society.
3. Administer the funds of the Society.
4. Have power to set up sub-committees and ad hoc committees.
5. Maintain an up-to-date list of OLs, maintain an up-to-date OL section of the school’s web site, and publish a magazine or contribute to a school publication with detail of OL news and events.
6. Call an Annual General Meeting once in each calendar year which shall normally be held in Scotland and England in alternate years. The business of the Meeting shall include the appointment of the Society’s Office-Bearers, and the approval of the Report and Accounts for the past year, which have been subject to an independent professional review.
7. Call a Special General Meeting for the Society upon a written request signed by twenty members of the Society. Not less than fourteen days’ notice of such meetings shall be given and the object for which it is called shall be stated in this notice and no other business may be transacted at it.
Subject to the approval of the Central Committee, Branches of the Society may be formed at home and abroad. Branches shall make and be responsible for their own rules and appoint their own Office-Bearers. When organising events for the Society generally, Branches may be re-imbursed from the Central Funds of the Society for such out-of-pocket expenses as are actually incurred subject to the Chairman’s prior approval.
At General Meetings of the Society, ten members present shall constitute a quorum and unless otherwise provided decisions shall be taken by a majority of those present.
The subscriptions for membership of the Society shall be as recommended by the Central Committee and approved by members of the Society in General Meeting.
ALTERATION TO THE CONSTITUTION
Subject to the approval of two-thirds of the members present at the next Annual General Meeting, the Central Committee shall have power to make alternations to the Constitution of the Society. Notice of such alterations shall be given to members at least two months before the holding of the said Annual General Meeting.
RETIRAL, SUSPENSION OR EXPULSION OF MEMBERS:
A Member may resign Membership at any time. The Central Committee shall have power to suspend or expel from the Society any Member whose conduct has, in their opinion, been injurious to the interests of the Society or the School.
Throughout this Constitution any expression implying the male gender only shall be taken to include the female gender.